email Archives - p.s. That's Life!

This is part two of a blog I posted on Saturday, March 1, 2014. So if you are reading this and haven’t read the first part, check out “How To Get Your Email Inbox To Zero”.

For me the biggest concern I have with bulging email inboxes is the feeling of not being caught up, and that I may have missed something. And believe me, there have been times emails have got buried and I didn’t do what I was supposed to do.

In my last post, I said I needed help. So I went looking for some help to get control of this “rascally little rabbit” email inbox.

I combed through the google suggestions based on searches like “overflowing email inbox” or “help I’m buried underneath a thousand emails” … you know, usual search line phrases.

And to boil down all the information, I decided on three components to zeroing out my email inbox. The first is a decision process which is called D.D.F.D. that stands for “Do it, Defer it, File it, Delete it”.

I start by applying this process to each email. If I can address the email in 2 minutes or less, I do it; if I can’t, I defer it to a later time. If I might need to reference it later, I file it. If I don’t need to respond to it, I delete it.

It sounds like a simple process, but I have found myself staring at emails, contemplating which action I should take. Sometimes I need to do it AND file it, and then I always need to delete it from my inbox (I think I’ve been hypnotized).

Anyway, the process is vitally important but I needed some apps to help me make it all happen.

I use an app called “Evernote” to file emails in that I may need to reference later. Basically, I email the email to my Evernote account and it is then stored in the cloud, off my computer and especially out of my inbox.

The app I use to defer things to is called “Nozbe”. This app turns emails into tasks, and I basically email the email to my Nozbe account, also stored in the cloud.

That’s the basics – ask me if you want to know more. The bottom line is I’ve zeroed out my inbox for the last 5 days now. And there’s no looking back!

You wouldn’t believe how good this feels. I feel in control, and on top of things. When I look at that inbox and see nothing in it, I get this big ol’ smile on my face. … Well I would get that big ol’ smile on my face if I was a 250 pound state trouper from Georgia.

I still have to delete my trash and my sent folders, but my finger is hovering over the erase button . . . . and . . . oh, there. Gone! I did it.

Here’s the thing: In my last blog, I said dealing with an over-full inbox is like sin. The first step is to admit you have a problem. Identify the sin you have difficulty with and seek God’s help. The great thing is that God will forgive you.

Then take steps to distance yourself from that sin. Like zeroing out my inbox, it takes some planning, commitment to that plan and discipline. There may be times when my inbox starts to build up, but I can get right back at implementing my methods. And the same is true when you sin again: seek God in repentance and get back to your plan.

That’s Life!

Paul

Question: What steps do you take to keep sin out of your life?

I’d really love to hear from you; leave your comment below.

I have an email problem like many people do. I have too many and my inbox just keeps getting bigger.

I need to do something with my unruly inbox. I have hundreds of emails in it and it keeps growing.

I could give up and get a new email address, cancel my present one and start fresh. But that would cause all kinds of problems and it would just mean I would start accumulating email in a new inbox.

My real problem is not that I get too many emails in a day – I don’t think that’s anybody’s problem. We can always delete those little suckers in an instant.

I can usually tell by the subject line if I don’t need to read an email. I can then hit delete faster than the pictures and graphics can load on my screen.

Getting rid of my unwanted email is not a big deal. My real problem lies in two other areas:

First there is the issue of what to do with emails that I need to act on or follow up on later.

I stare at those messages, some with grammatical and spelling issues (I’m one to talk), and they dare me to put them in some folder or clip them to some app that I will forget about in a day.

I get uneasy touching them because I know if I move them out of my inbox I’ll forget to respond, or follow up, or remember the details. So I just keep them in my inbox; it’s safer that way. But it’s bulking up my mail program in the mean time.

My other problem area is in saying goodbye to my correspondence for good. When I’ve dealt with an email, or responded, and all the action is complete, I still think I might need to refer to it some day.

So I put it in the trash but I don’t empty the trash. I have over 14,000 emails in my trash!

And then, just in case I need to refer to an email I sent, I don’t make them disappear forever either. I have over 4,000 sent emails in that folder!

I might need some psychiatric help on this. Maybe I was never able to really detach myself from my mother or something.

Maybe deep inside I have an electronic addiction like those hoarders that collect things so that there are piles of junk four feet high throughout their house. Only with me, I have four feet high piles of email spread all over my mail program.

They say the first step to overcome your problem is to admit you have one. Okay, I admit it, I’m an electronic hoarder and I need help.

Here’s the thing: We all have a problem with sin. There is something about it (that sin that keeps enticing you) that we have a hard time resisting. We know we should get rid of it but we keep it around. We don’t seem to have the will to completely detach ourselves from it. Our first step is to recognize this problem we have with our sin. Then call on God for help.

I’ll continue this theme in my next blog.

That’s Life!

Paul

Question: What do you do to completely rid yourself of sin? I would love to hear from you. You can leave your comment below

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